OHS&WC Unit

2008 OHS Audit Questionnaire

The University of New South Wales

Please complete all questions in the 2008 OHS Audit Questionnaire.

This internal audit is required as part of the WorkCover NSW Self Insurers License.

Your answers are sent to your OHS auditor by pressing the SEND button at the bottom of the audit questions

You are required to provide evidence of any YES answer to the auditor. See the Evidence column for each question to find the evidence required.

This may include siting a document on the OHSMS.

Please answer all questions.


Faculty/Division:
School/Unit:	Your name:

THE OHS AUDIT QUESTIONS

Element 1 - Commitment

OHS Strategic Framework			Evidence
1. Does UNSW have an OHS Strategic Framework which is current and approved by the Vice Chancellor?	Yes	No	1. Locate UNSW OHS Strategic Framework in the OHSMS.
2. Has the Dean/Divisional Manager incorporated the UNSW OHS Strategic Framework Objectives into their Faculty/Divisional Unit Operational Plans?	Yes	No	2. Locate Faculty/Divisional Operational Plan incorporating the criteria requirements.
3. Has the Head of School/Divisional Unit Manager incorporated the UNSW OHS Strategic Framework Objectives into their School/Divisional Unit Operational Plans?	Yes	No	3. Provide the School/Divisional Unit Operational Plans incorporating the criteria requirements.

Help

OHS Policy			Evidence
1. Does UNSW have an OHS Policy which is current, signed by the Vice Chancellor?	Yes	No	1. Locate the OHS Policy in the OHSMS.
2. Is the OHS Policy Statement displayed at key workplace locations?	Yes	No	2. Current and signed OHS Policy Statement displayed in main foyer of building/School.
3. Is the OHS Policy communicated to all employees?	Yes	No	3. Documented evidence of communication.

Help

OHS Responsibility, Authority and Accountability			Evidence
1. Are OHS responsibilities of employees defined and documented?	Yes	No	1. OHS Responsibility, Authority and Accountability Matrix established for relevant positions.
2. Are OHS responsibilities communicated to employees?	Yes	No	2. OHS Responsibility, Authority and Accountability inclusions in, for instance, position descriptions, OHS Responsibility Matrix.

Help

Element 2 - Planning

Planning for OHS Risk Management			Evidence
1. Is there a program for the identification of hazards, assessment of risks, implementation and monitoring of control measures?	Yes	No	1. Locate the UNSW OHS Risk Management Program.
2. Are risk assessments completed, approved and reviewed for all proposed activities?	Yes	No	2. Risk assessments completed, signed and reviewed.

3. Are risk assessments approved by the relevant supervisor?

Yes

3. Risk assessments completed and signed.

4. Is there a system to report, control and record OHS hazards?

Yes

4. All of the following: Completed Hazard Report Forms, Corrective Actions Register and Hazard & Risk Register.

Help

Purchasing and Acquisition			Evidence
1. Has UNSW developed and implemented a system for measuring that all goods and services are safe for use in the workplace?	Yes	No	1. Provide completed OHS Pre/Post Purchase Checklists.

Help

Emergency Preparedness			Evidence
1. Has UNSW developed an emergency site plan?	Yes	No	1. Locate UNSW Emergency Site Plan in OHSMS.

Help

Legislation			Evidence
1. Have you identified all OHS legislative requirements that are directly applicable to your activities?	Yes	No	1. Show risk assessments and Safe Working Procedures referencing relevant legislation.

Help

Element 3 - Consultation

Consultation			Evidence
1. Is there an agreed process describing how consultation on OHS issues with employees takes place?	Yes	No	1. Local OHS Committee Constitution.
2. Do you have an OHS Committee or OHS Representative constituted as per the UNSW OHS Consultation Procedure?	Yes	No	2. Committee or OHS Representative constituted and fulfilling the requirements of the OHS Consultation Procedure (OHS337).
3. Are the minutes and outcomes of the OHS Committee communicated to employees?	Yes	No	3. OHS Committee meeting minutes available to all staff – displayed on website, posted on OHS notice board. Evidence of regular consultation with “groups” represented by the OHS representative eg Minutes of School meeting, emails or other forms on consultation evidence.

4. Are employees consulted prior to proposed changes in the workplace that could affect health and safety?	Yes	No	4. School minutes or other documentation recording communication of proposed changes in the work place that could affect health and safety issues, progress on OHS issues or OHS disputes.
5. Do you use the model constitution for your OHS Committee?	Yes	No	5. OHS 637 Level 2 OHS Committee Constitution or OHS 634 Level 3 Committee Constitution used to constitute committee.

6. Do you use the model agenda for OHS meetings?

Yes

6. Completed Level 3 OHS Committee Agenda OHS635 or Level 2 OHS Committee Agenda OHS638.

Help

Element 4 - Implementation

Risk Management Program

Evidence

1. Are all identified hazards/risks rated using the UNSW Risk Rating Procedure?	Yes	No	1. School/Unit OHS Hazard and Risk Register and Risk Assessment records.
2. Do you have a current Corrective Actions Register?	Yes	No	2. Corrective Action Register.

3. Have you developed and documented Safe Working Procedures?	Yes	No	3. Locate completed Safe Working Procedures.
4. Are there written procedures for potential emergency situations at the workplace, eg chemical spills, emergency evacuations, emergency equipment shutdown, etc.	Yes	No	4. Spill Procedure, Emergency Plans, Emergency flip chart, Risk Assessments.

5. Is there a system to report incidents?	Yes	No	5. Locate completed Incident Report Forms.
6. Have local emergency personnel been identified and responsibilities assigned, eg floor wardens.	Yes	No	6. Locate completed OHS Responsibility Matrix.

7. Is the Emergency Procedure (A3 poster) displayed on each floor?

Yes

7. Emergency Procedure (A3 poster) displayed.

Help

Document and Record Management			Evidence
1. Has a local Document Control Officer been assigned?	Yes	No	1. Completed OHS Responsibility Matrix.
2. Do you have a current OHS Document Control Register?	Yes	No	2. Locate OHS Document Control Register.

3. Can relevant personnel find OHS records readily?

Yes

3. OHS documents are secure and accessible by relevant persons.

Help

OHS Training			Evidence
1. Have the OHS training needs of all staff/students been identified and documented?	Yes	No	1. OHS Training Needs Analysis.
2. Has an OHS Training Plan been developed and documented to address the identified needs?	Yes	No	2. OHS Training Plan.
3. Are records of OHS training accurate and up to date?	Yes	No	3. OHS training records.

4. Have all staff undertaked an OHS induction?

Yes

4. OHS training records.

5. Are managers and supervisors trained in OHS management principles and practices relevant to their roles and responsibilities?

Yes

5. OHS training records.

6. Is job specific OHS training provided on specific hazards, safety equipment and safe working procedures for each employee?

Yes

6. OHS training records.

7. Have employees been evaluated or tested to ensure that they are competent to apply the training outcomes?

Yes

7. Records of staff and student OHS competencies recorded as per the OHS Training Procedure, eg have staff/students been trained in Safe Work Procedures.

Help

Specific Hazards Management

Evidence

Biological Hazards

1a. Are all biological hazards registered?

Yes

N/A

1a. Biological Hazards Register

1b. Are all biological hazards used in the appropriate containment facility based on Risk Group?

Yes

N/A

1b. Containment Facility Register

1c. Has immunisation been identified and provided where appropriate?

Yes

N/A

1c. Completed immunisation questionnaire and risk assessments

Building and Construction

2a. Are all building and facilities hazards (eg faulty lifts or lights, suspected asbestos) reported to Facilities Management for elimination or control?

Yes

2a. Hazard reports, Requests for Works and Services

2b. Are all construction, refurbishment and maintenance of buildings and engineering services coordinated by Facilities Management?

Yes

2b. Requests for Works and Services, correspondence with FM relating to construction, refurbishment or maintenance

Chemicals

3a. Are all chemicals listed on the chemical register(s)?

Yes

N/A

3a. Chemical Register(s)

3b. Is there an up-to-date MSDS readily available for each chemical?

Yes

N/A

3b. MSDS Register

3c. Are all chemicals labeled in accordance with the Hazardous Substances Guideline?

Yes

N/A

3c. Decanted chemicals correctly labeled

3d. Is there a documented risk assessment for all activities involving chemicals?

Yes

N/A

3d. Risk assessments signed off by supervisor

3e. Are dangerous goods stored in dangerous goods cabinets where appropriate?

Yes

N/A

3e. Dangerous Goods Cabinets available

3f. Are spill kits and first aid facilities readily available?

Yes

N/A

3f. Appropriate spill kits available

Electrical hazards

5a. Is all portable plug-in electrical equipment inspected, tested and tagged as required?

Yes

5a. Electrical equipment tagged and records maintained.

Ergonomics

6a. Have duties involving ergonomic risks (e.g. repetitive tasks, minimal task variation etc) been identified?

Yes

6a. Risk assessments

6b. Are appropriate risk control measures implemented? (e.g. provision of preventing overuse training, environmental and task modifications, etc)

Yes

6b. Local OHS Training Plan, ergonomic workstations

Fieldwork

7a. Are "Fieldwork Plan and Authorisation" forms completed for trip approval?

Yes

N/A

7a. Completed risk assessments

7b. Are risk assessments completed and lodged with the "Fieldwork Plan and Authorisation" forms?

Yes

N/A

7b. Completed "Fieldwork Plan and Notification" forms

7c. Are Fieldwork Authorisation and Medical Questionnaires for Students completed where required?

Yes

N/A

7c. Completed Fieldwork Authorisation and Medical Questionnaires

Gene Technology

8a. Have all dealings with genetically modified organisms (GMOs) been approved by UNSW Institutional Biosafety Committee (IBC) or the Office of the Gene Technology Regulator?

Yes

N/A

8a. Approval letter from UNSW IBC or licence instrument from OGTR

8b. Do all OGTR-certified facilities comply with the OGTR's general and specific conditions of certification?

Yes

N/A

8b. Annual inspection report from UNSW IBC and Corrective Action Report (where applicable)

8c. Are all research personnel working in OGTR-certified containment facilities trained in the specific facility procedures?

Yes

N/A

8c. Facility training records

Laser Safety

9a. Are all users of Class 3B and/or Class 4 lasers trained?

Yes

N/A

9a. Training records

9b. Is the correct laser safety eyewear readily available for users?

Yes

N/A

9b. Laser safety eyewear available

9c. Are laboratories where Class 3B and/or Class 4 are used adequately indicated with external signage?

Yes

N/A

9c. Workplace inspection records

Manual handling

10a. Have duties involving manual handling risks been identified? (e.g. by staff consultation, direct observation, task inspection etc.)

Yes

10a. Risk assessments

10b. Are appropriate risk controls measures implemented? (eg. task elimination, provision of mechanical aids, provision of safe lifting training, administrative controls etc.)

Yes

10b. Observation of risk control measures

Plant and Equipment

11a. Do you have a plant and equipment register?

Yes

11a. Maintained Plant and Equipment Register

11b. Do you have safe working procedures for plant that pose OHS risks?

Yes

11b. Safe Working Procedures

Radiation

12a. Are all premises using ionising radiation registered with the Department of Environment and Climate Change (DECC)?

Yes

N/A

12a. Evidence of registration

12b. Have all staff/students using ionising radiation attended UNSW Radiation Safety Training Course?

Yes

N/A

12b. Training records

12c. Is there a register of radioactive material purchases?

Yes

N/A

12c. Register of radioactive material purchases

Help

Element 5 - Measurement

Inspection, Testing and Monitoring			Evidence
1. Have you identified the plant, processes and activities that require inspection, testing and monitoring?	Yes	No	1. Register of plant, processes and activities that require inspection, testing and monitoring.
2. Have all ITM activities been recorded, eg annual equipment certifications (eg pressure vessels, block and tackle equipment, vehicle registration inspection reports), workplace inspection reports?	Yes	No	2. Inspection, testing and monitoring records.
3. Are non-conformances addressed through the Corrective Action Register?	Yes	No	3. Inspection, testing and monitoring records and Corrective Action Register.

Help

Health Surveillance				Evidence
1. Do risk assessments identify activities that require health surveillance?	Yes	No	N/A	1. Risk assessments.
2. Are these activities appropriately monitored and those records maintained?	Yes	No	N/A	2. Health surveillance records.

Help

Auditing			Evidence
1. Have the results of the latest Faculty/Division OHSMS audit been communicated to all staff in your School/Unit?	Yes	No	1. Consultation on OHSMS Audit findings, eg email from Head of School/Unit Manager to all staff, minutes of staff meetings discussing audit report findings.

2. Have all non-conformances been recorded on the Corrective Action Register?

Yes

2. Completed Corrective Actions Register.

Help

Element 6 - Review

Monitoring UNSW OHS Strategic Framework			Evidence
1. Has your School/Unit submitted Quarterly OHS Reports to Level 2?	Yes	No	1. Quarterly OHS Reports from School/Unit to Level 2 Faculty OHS Committee.

Help

Your results will appear after you press Send. Please print a copy of that form as proof of completion of this online audit.

Your OHS Coordinator will provide you with your audit score.